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Professional A/V Consultation

Our team can provide you with ideas for developing your space to meet your A/V presentation needs. This involves scheduling a time to meet with you, evaluating the space, and providing you with an initial ballpark estimate. Once you have this ballpark estimate in-hand, you can make the informed decisions you and your department need in order to proceed. If you decide to move forward with the project, a more detailed design and line item estimate will be created at a cost of $30/hr. Once the detailed design plan is approved, we will purchase the selected equipment and schedule an installation date with you.

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How long can I expect before someone contacts me?

Once you complete our request form, an AV systems designer will contact you by phone or email to setup the initial consultation. This typically takes 5-7 business days.

What is a ballpark estimate?

This estimate will have minimal detail based on our discussions with you regarding your request. We will list general items needed (i.e. screen, TV, computer, etc.) and come up with an approximate price that the entire project will cost. This price estimate will give you and your department an idea of how much funding will be needed to carry out this project.

Why is there a $30/hr charge if we decide to proceed after the initial ballpark estimate?

After approval of the initial “ball-park” estimate, more resources (employees and their work time) will need to be dedicated to creating a detailed project design that would include detailed drawings and an itemized equipment list. This equipment list then has to be checked for the most up-to-date pricing. At that point the design plan is presented back to you for final approval. If you decline to proceed with the project, the $30/hr. fee helps to offset the work time invested into the project up to this point. If you decide to proceed with the project, this design fee is added to the labor and training fees that are billed after installation is completed.

What happens if we choose not to proceed with the project?

We will bill you/your department for the labor hours it took to create the detailed design and price estimate. The rate is $30/hr.

How long after we approve the itemized estimate can we expect installation to occur?

If you approve the itemized estimate and design plan, you will provide us with Cost and Fund Numbers for the account(s) we are to purchase the specified equipment out of. The handing over of these numbers is our indication that the planned project is officially approved. We estimate the time-frame from the date that these numbers are provided to us until the date we receive ALL ordered equipment to be anywhere from 6 to 8 weeks. Once ALL equipment is received our department will contact you and schedule an installation time that fits both your schedule, the room(s) availability, and our schedule.

Some of our Design and Install Work

Price Guide for Services Offered by the Learning Spaces Integration and Support Team

Type Examples Rate
Consultation & Ballpark Estimate Meet with customer on-site, conduct needs-assessment, survey physical space, discuss options. No charge
Design & Estimate Develop wiring diagram, map flow of video/audio signals, develop formal estimate complete with equipment list and labor. $30.00 per hour
Build/Install Order equipment, configure/assemble, install on-site, commission, and provide user documentation. $30.00 per hour
System Training Train department technical liaison on support of system. No Charge
System Check Visit location & test system, provide written assessment to owner. $30.00 per hour
Support If the departmental TSP is not able to resolve an issue with a system, one of our technicians can assist in resolving a problem. $30.00 per hour + the cost of any needed cables or replacement equipment
Upgrades/Equipment Refresh Replace, upgrade, or service aging equipment. Replace old/broken projector lamps. $30.00 per hour + the cost of the new/replacement equipment