Skip to Content

Signup Reservation System

The Signup tool allows users to signup for a workshop, presentation, meeting, or any other event requiring a reservation. Users will be asked to log in using their Texas State NetID and password. Users will be sent automatic reminders about the event and allowed to cancel their reservation if needed.

Events in Signup can also contain a maximum participant limit. If the limit is reached users are automatically added to a waiting list. If an already confirmed user cancels the reservation, the people on the waiting list are confirmed as participants and sent a notification.

Click on a topic below for further information on using the Signup tool or view the Signup tool in action at signup.txstate.edu/:

Expand or Collapse all.

Signup Features and Enhancements

 

  • Creation of unlimited events.
  • Reuse of events, just add new event dates.
  • Designate presenters for each event.
  • Ability to set a maximum participant limit.
  • Automatic waiting list creation if class is full.
  • Participants may cancel their reservation if needed.
  • If a participant cancels the next person on the waiting list is confirmed and sent notification.
  • Automatic email reminders prior to the event.
  • Manual emails if desired.
  • Ability to enroll participants by admin before, during and after the event.
  • Session attendance tool.
  • Automatic post-event survey tool.
  • View survey results online.
  • Automatic email notification if a session is modified or cancelled.
  • Participants may view their reservations and previously attended sessions any time.
  • Indexed by university search engine for maximum exposure.
  • Professional support from ETC Support and Programming Team.
 

 

Enhancements we are working on include:

  • Registration by non-NetID holders.
  • On-demand attendance certification printing.
  • Limit registration to faculty, staff or student designation.
  • List instructor biography.
  • Site-search.

Request an Account

To obtain an account in the Signup system, you will first need to attend Signup training. Following training, LAS Support will add your department to Signup (if it has not already been added) and give you access to add Topics and Sessions.

Create Topic

 

Log into the signup tool by going to http://signup.txstate.edu and clicking on the Your Reservations link. Please note that you must already have signup permissions assigned to you if you are going to perform any administrative tasks in signup.
  1. Click the [Create New Topic] button.
  2. Provide a name and description for the workshop.
  3. Choose a department from the drop-down menu.
  4.  Enter how long the class will run in minutes.
  5. If available, enter a URL to provide users with more information.
  6. Choose your post-class survey options.   You may either choose:

    None – no survey will be sent to workshop participants
    Automatic – the default Signup survey will be sent to users after the session
    External – provide the url to an external survey you would like to use
     
  7. Add any workshop materials you’d like to add. Workshop materials will be available for participants to download from the registration page.
  8. Click [Create Topic] at the bottom of the screen.

Edit Topic

  1. Click on the topic you need to edit.
  2. Click [Update Topic] Details.
  3. Make your desired changes.
  4. Click [Make Changes] to update the topic.

Create Session

Please note that topics must contain sessions. If a topic does not contain a session it will not be visible to the end user.

  1. Click on the topic in which you wish to create the session.
  2. Click [Create New Session].
  3. Enter the session date and time.
  4. Optional: you are allowed to restrict the registration period. This way users can begin signing up at a specified date and registration will close at a specified date. If you would like to limit the registration period, select the Yes option then enter a beginning and ending date and time.
  5. Enter the instructor’s name or net ID in the instructor(s) box. You may add as many instructors as you’d like by clicking [add another instructor].
  6. Click Create Session at the bottom of the screen.

Edit Session

  1. Click on the session you’d like to edit.
  2. Click [Update Session Details].
  3. Make your desired changes.
  4. Click [Make Changes] to update the session.

View Session Reservations

  1. Click on the topic where the session is located.
  2. Click on the session.
  3. Click [View Reservations]. You may also print the attendee list from here if you’d like.
  4. If you need to manually enroll a user into the workshop, enter their Net ID into the Login ID box underneath the Enroll Another Person column and click [Enroll]. Please note that you will be able to enroll other participants up until the session start time or until the registration period ends.

Take Session Attendance

  1. Click on the topic where the session is located.
  2. Click on the session.
  3. Click [View Reservations].
  4. Change participant’s status to attended or missed.
  5. Click [Record Attendance] at the bottom of the screen

Remove a Participant From the Workshop List

  1. Remove Participant from the Workshop List
  2. Click on the topic where the session is located.
  3. Click on the session.
  4. Click [View Reservations].
  5. Click the red remove button to the right of the participant’s name.

Send a Manual Workshop Reminder

By default the Signup tool sends workshop participants an email 3 days before and the day before the workshop. If you would like send a manual reminder to participants:

  1. Click on the topic where the session is located.
  2. Click on the session.
  3. Click [View Reservations].
  4. Click the green arrow icon to the right of the participant’s name. A reminder will be sent to the individual participant.

View Survey Results for an Individual Session

  1. Click on the topic where the session is located.
  2. Click on the session.
  3. Click [View Survey Results].
  4. View Survey Results for Topic
  5. Click on the topic where the session is located.
  6. Click [View Survey Results].

Support

For questions and additional support, email signup@txstate.edu or call 512.245.5566

You may also visit our Frequently Asked Questions page.